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Agenda and draft minutes

Venue: Council Chamber - Civic Centre Folkestone. View directions

Contact: Jemma West  01303 853369

Items
No. Item

10.

Declarations of interest

Supporting documents:

Minutes:

There were no declarations at the meeting.

11.

Minutes

To receive and note the minutes of the meeting held on 24 November 2021.

Supporting documents:

Minutes:

The minutes of the meeting held on 24 November 2021 were submitted, approved and signed by the Chairman.

 

12.

Folkestone Parks and Pleasure Grounds Update Report

This report provides the Board with an update in relation to all those decisions taken by the Director – Housing & Operations since January 2021 under his delegated authority to deal with charity assets.This report also covers other matters relating to charity land and proposes that Alastair Clifford, Chief Officer – Operations, is given the delegated authority to deal with charity assets.

Supporting documents:

Minutes:

The report provided the Board with an update in relation to all those decisions taken by the Director – Housing & Operations since January 2021 under his delegated authority to deal with charity assets. The report also covered other matters relating to charity land and proposes that Alastair Clifford, Chief Officer – Operations, is given the delegated authority to deal with charity assets.

 

Proposed by Councillor Whybrow,

Seconded by Councillor Prater; and

 

RESOLVED:

That an additional recommendation be added for an update report be presented to the FPPG Members on a 6 monthly basis. 

 

(Voting: For 8; Against 0; Abstentions 0).

 

Proposed by Councillor David Monk

Seconded by Councillor Mrs Jennifer Hollingsbee

 

RESOLVED:

1.         That report FPPG/21/02 be received and noted.

(Voting: For 8; Against 0; Abstention 0)

2.         That the proposal to allow Alastair Clifford, Chief Officer – Operations, to have delegated authority to make decisions regarding charity assets, which are not politically sensitive, be agreed, on behalf of the charity to a value of £20,000pa per decision. This will commence from the new financial year 2022/23.

(Voting: For 8; Against 0; Abstentions 0)

3.         That the proposal to request funds from the council (from the available CIL allocations) for the works for the remedial repairs to Radnor Park Lodge – estimated at £20,000 be agreed.

(Voting: For 6; Against 1; Abstentions; 1)

4.         That the proposed new rent for a new two-year lease of Little Switzerland of £21,760pa be agreed.

(Voting: For 8; Against 0; Abstention 0)

5.      To receive a six monthly report on delegated decisions. 

          (Voting: For 8; Against 0; Abstention 0)

 

13.

Folkestone Parks and Pleasure Grounds Charity - Revenue Budget for 2021/22 

Minutes:

The reportpresented the Charity’s budget statement of financial activities for the financial year ended 31 March 2023. The report also recommended fees and charges for 2022/23.

 

Proposed by Councillor Collier;

Seconded by Councillor Mrs Hollingsbee; and

 

RESOLVED:

1.       That report FPPG/21/04 be received and noted.

2.       That the proposed fees and charges for 2022/23, be approved as set out at paragraph 4.2.

3.       That the budget of financial activities for the year ended 31 March 2023 for the Folkestone Parks and Pleasure Grounds Charity, be approved as set out in Appendix 1.

4.       That the proposed replenishment of the unrestricted fund during 2022/23 by £32,000 be approved.

 

(Voting: For 7, Against 1, Abstention 0).

 

14.

Access to Meetings and Related Papers Relating to Folkestone Parks and Pleasure Grounds

This report provides an update on the working of the current rules governing access to the meetings and related papers of the Council when meeting as trustees of the Folkestone Parks and Pleasure Grounds Charity (FPPG).

Supporting documents:

Minutes:

The report provided an update on the working of the current rules governing access to the meetings and related papers of the Council when meeting as trustees of the Folkestone Parks and Pleasure Grounds Charity (FPPG).

 

Proposed by Councillor Prater,

Seconded by Councillor Whybrow; and

 

RESOLVED:

That a third recommendation be added, that future FPPG meetings be webcast to the public. 

 

(Voting: For 8; Against 0; Absention 0)

 

Proposed by Councillor Wimble

Seconded by Councillor Prater

 

RESOLVED:

1.          That report FPPG/21/03 be received and noted.

2.     That the rules set out in appendix 1 of the report be adopted providing for access to the meetings of the Council as trustees and related papers on a permanent basis.

 

(Voting: For 8; Against 0; Abstention 0).