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Agenda and draft minutes

Venue: Council Chamber - Civic Centre Folkestone. View directions

Contact: Kate Clark 

Items
No. Item

6.

Appointment of Chairman

Minutes:

In the absence of this committee’s Chairman, Councillor Connor McConville, a Chairman was required to be appointed for this meeting. 

 

Proposed by Councillor Peter Gane

Seconded by Councillor Gary Fuller; and

 

RESOLVED: 

That Councillor Rebecca Shoob was appointed Chairman for this meeting. 

 

(Voting: For 4; Against 0; Abstentions 0)

 

7.

Declarations of interest

Members of the committee should declare any interests which fall under the following categories:

 

a)    disclosable pecuniary interests (DPI);

b)    other significant interests (OSI);

c)    voluntary announcements of other interests.

 

Supporting documents:

Minutes:

Councillor Peter Gane made a voluntary announcement as he is a member of Folkestone Town Council which is referred to in Agenda Item 3 Half Year Performance Report 2021/22. 

 

Councillor Patricia Rolfe made a voluntary announcement as she is a member of New Romney Town Council.

 

Councillors Gane and Rolfe declared a DPI as they are directors of Oportunitas Ltd, dispensations have been applied.  These declarations related to Agenda Item 5 General Fund Capital Programme Budget Monitoring 2021/22. 

 

Councillor Rebecca Shoob declared a DPI as she is a director of Otterpool LLP, a dispensation has been applied.  Referred to in Agenda Item 3 and 5. 

8.

Half Year Performance Report (Q1 & Q2) 2021/22

Report OS/21/09 provides an update on the Council’s performance for the first two quarters of the year covering 1st April 2021 – 30th September 2021. The report enables the Council to assess progress against the approved key performance indicators arising from the Council’s new Corporate Action Plan.

 

Supporting documents:

Minutes:

Report OS/21/09 provided an update on the Council’s performance for the first two quarters of the year covering 1 April to 30 September 2021.  The report enabled the Council to assess progress against the approved key performance indicators arising from the Council’s new Corporate Action Plan. 

 

Mr Gavin Edwards, Policy and Improvement Specialist, presented this report and advised members of an adjustment to the figures; he noted that the KPI ‘All Freedom of Information/Environmental Information Requests to be responded to within the statutory period of (20 working days or lawful extension)’.  The figures for both quarters had been amended due to an admin error – the correct figures for Q1 is 82.38% and Q2 is 70.56%.

 

Members asked questions, detailed below under the relevant Service Ambitions: 

 

Positive Community Leadership

·         Percentage of Food Premises compliant – systems problems had been encountered and members were assured this is in hand and being addressed.  : 

·         Play areas – one site per year seems low.  This refers to designated priority play areas, large sites which require substantial funding. 

 

 A Thriving Environment

·         Missed bins – other issues had been encountered, not just crews unfamiliar with routes. 

 

Quality Homes and Infrastructure

·         Homelessness – approaches have increased, members asked for more details of these approaches. 

·         Affordable homes – timeframes and delivery.  The pandemic has affected delivery, Mr Edwards will come back to members with further details. 

·         Homelessness prevented – do the figures include clients who fail to keep in contact with the Council?  Mr Edwards will provide further details. 

·         Members asked for further details on percentage of major planning applications determined. 

 

Transparent, Stable, Accountable and Accessible

·         Members asked for further details on Freedom of Information and Subject Access Requests and also asked about additional resourcing, training and improvements to processes.  Problems has occurred due to level of workload, redactions and dealing with complex issues.  It was confirmed that there is a Council data protection officer. 

·         Data breaches – members were advised that one breach had been reported to the ICO. 

 

Proposed by Councillor Peter Gane

Seconded by Councillor Patricia Rolfe

 

RESOLVED: 

That report OS/21/09 and Appendix 1 are received and noted. 

 

(Voting: For 4; Against 0; Abstentions 0)

 

 

9.

General Fund Revenue Budget Monitoring - Quarter 2 2021/22

This monitoring report C/21/48 provides a projection of the end of year financial position of the General Fund revenue budget, based on expenditure to the 31 August 2021.

 

Supporting documents:

Minutes:

The monitoring report C/21/48 provided a projection of the end of year financial position of the General Fund revenue budget, based on expenditure to the 31 August 2021.

 

Members concentrated their comments on the following: 

 

·         Council Tax Collection – the decrease in income is due to the temporary stop on court action and costs due to the pandemic.  Recovery action has now commenced again. 

·         Waste Contract - has extended staffing resources been taken into account? The main resources have come from Customer Services, however senior officers would be asked to provide information of allocation of resources.

·         Would there be a plan to report officer time and resource?  An exercise if underway, including  discussions with Veolia. 

 

Proposed by Councillor Peter Gane

Seconded by Councillor Patricia Rolfe

 

RESOLVED: 

That Report C/21/48 is received and noted. 

 

(Voting: For 4; Against 0; Abstentions 0)

 

 

 

10.

General Fund Capital Programme Budget Monitoring 2021/22

This monitoring report C/21/45 provides an initial projection of the current financial position for the General Fund capital programme profiled for 2021/22, based on expenditure to 31 August 2021, and identifies variances compared to the latest approved budget.

Supporting documents:

Minutes:

Monitoring report C/21/45 provided an initial projection of the current financial position for the General Fund capital programme profiled for 2021/22, based on expenditure to 31 August 2021 and identifies variances compared to the latest approved budget. 

 

Proposed by Councillor Peter Gane

Seconded by Councillor Patricia Rolfe

 

RESOLVED: 

That C/21/45 is received and noted. 

 

(Voting: For 3; Against 0; Abstention 1)

11.

HRA Budget Monitoring - Quarter 2 2021/22

This monitoring report C/21/46 provides a projection of the end of year financial position for the Housing Revenue Account (HRA) revenue expenditure and HRA capital programme based on net expenditure to 31 August 2021. 

 

Supporting documents:

Minutes:

Monitoring report C/21/46 provided a projection of the end of year financial position for the Housing Revenue Account (HRA) revenue expenditure and HRA capital programme based on net expenditure to 31 August 2021. 

 

Members comments included: 

 

·         Highview scheme – how close to carbon neutrality would this scheme be?  Work is underway at present exploring this possibility.

·         Bad debt provision is £300K in total, increased by £100K. 

·         Ross House – application to the Decarbonisation Fund, work to commence in latter part of this financial year. 

·         Capital receipts – how is this predicted? An estimate is made, at present, £1.5mn per year which equates to approximately 10 to 15 property sales per year.  Members asked if previous years’ figures could be provided. 

 

Proposed by Councillor Patricia Rolfe

Seconded by Councillor Gary Fuller

 

RESOLVED:

That report C/21/46 is received and noted. 

 

(Voting: For 4; Against 0; Abstentions 0)