ModernGov

Agenda and minutes

Venue: Council Chamber - Civic Centre, Folkestone

Contact: Amanda Brooks  Tel: 01303 853495

Items
No. Item

6.

Declarations of Interest

Members of the Council should declare any interests which fall under the

following categories*:

 

a) disclosable pecuniary interests (DPI)

b) other significant interests (OSI)

c) voluntary announcements of other interests

Minutes:

The following committee members wished it known that they had received emails relating to Otterpool Park – A Garden Town of the Future:

 

Councillors Mrs Ann Berry, Michael Lyons, Mrs Claire Jeffrey and Peter Simmons.

7.

Minutes

To consider and approve, as a correct record, the minutes of the meeting held on 24 May 2016.

Supporting documents:

Minutes:

The minutes of the meeting held on 24 May 2016 were submitted, approved and signed by the Chairman.

8.

Otterpool Park: A Garden Town of the Future - Proposal

Report C/16/08 went to Cabinet on 8 June 2016. It set out the case for a potential new garden settlement in the district and sought Cabinet approval to submit an expression of interest for Otterpool Park, in response to the Government’s prospectus for “Locally Led Garden Villages, Towns and Cities”.

 

The draft expression of interest, which was included as a confidential appendix to the report, set out the unique and well-connected location for a potential garden settlement of up to 12,000 new homes near Junction 11 of the M20. It included a potential vision and key guiding principles that provide a foundation for working with land owners and the wider community to plan and deliver a new garden community.

 

The expression of interest is without prejudice to any future decisions the Council might take in its capacity as local planning authority.

 

It was resolved:

 

That the Cabinet agrees that a proposed new garden town at Otterpool Park has the potential to be a unique opportunity to deliver the strategic objectives of the Corporate Plan relating to boosting the local economy, increasing job opportunities and providing more homes.

 

That the detailed expression of interest, attached to this report, be agreed as the Council’s formal submission to the Department of Communities and Local Government’s prospectus for “Locally Led Garden Villages, Towns and Cities”, subject to any changes considered necessary by the Director of Strategic Development in consultation with the Leader of the Council.

 

That a further report be considered by Cabinet to consider the outcome of the expression of interest to Government.

Supporting documents:

Minutes:

Report C/16/08 went to Cabinet on 8 June 2016. It set out the case for a

potential new garden settlement in the district and sought Cabinet approval

to submit an expression of interest for Otterpool Park, in response to the

Government’s prospectus for “Locally Led Garden Villages, Towns and

Cities”.

 

The draft expression of interest, which was included as a confidential

appendix to the report, set out the unique and well-connected location for a

potential garden settlement of up to 12,000 new homes near Junction 11

of the M20. It included a potential vision and key guiding principles that

provide a foundation for working with land owners and the wider

community to plan and deliver a new garden community.

 

The expression of interest is without prejudice to any future decisions the

Council might take in its capacity as local planning authority.

It was resolved:

 

1.         That the Cabinet agrees that a proposed new garden town at Otterpool

Park has the potential to be a unique opportunity to deliver the strategic

objectives of the Corporate Plan relating to boosting the local economy,

increasing job opportunities and providing more homes.

2.         That the detailed expression of interest, attached to this report, be

agreed as the Council’s formal submission to the Department of

Communities and Local Government’s prospectus for “Locally Led

Garden Villages, Towns and Cities”, subject to any changes considered necessary by the Director of Strategic Development in consultation with the Leader of the Council.

3.         That a further report be considered by Cabinet to consider the outcome

of the expression of interest to Government.

 

David Monk, Leader of the Council introduced the report informing members that the council is now waiting for a response from government on the decision in respect of the expression of interest.

 

Dr Susan Priest, Corporate Director – Strategic Operations gave a presentation on Otterpool Park. A copy of the presentation is attached to these minutes.

 

Dr Priest informed members that this was a major transformational project shaping the district for the next 30+ years, with significant potential for quality, innovative design, local employment opportunities and accessible open space.

 

As a garden settlement it will allow officers to plan effectively from the start to create a distinct community which will include ultra-fast IT and other significant community facilities. There is a need for growth in the district and this will provide that over a number of years.

 

The area of the site is ideal for connecting to London, the Channel Tunnel and Port of Dover and has easy access to the coast and countryside.

 

There are a number of guiding principles to the park, along with information in respect of key elements and opportunities, all shown in the attached presentation papers. There is a strong need for community engagement to involve existing and potential new residents.

 

Members paid particular attention to the following:

 

·         Local involvement – officers will work with parish/town councils as the scheme is progressed. The best new developments are done with local consent.

·         Expression  ...  view the full minutes text for item 8.

9.

Exclusion of the Public

To exclude the public from the following item of business, on the grounds

that it is likely to disclose exempt information, as defined in paragraph 3 of

Part 1 of Schedule 12A of the Local Government Act 1972:

 

‘Information relating to the financial or business affairs of any particular person (including the authority holding that information).’

 

‘Financial or business affairs’ includes contemplated as well as current activities.

Minutes:

Proposed by Councillor Mrs Claire Jeffrey

Seconded by Councillor Dick Pascoe and

 

Resolved:

To exclude the public from the following item of business, on the grounds that it is likely to disclose exempt information, as defined in paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972: ‘Information relating to the financial or business affairs of any particular person (including the authority holding that information).’

‘Financial or business affairs’ includes contemplated as well as current

activities.

 

(Voting: For 9; Against 0; Abstentions 0)

10.

Otterpool Park

Report C/16/09, which also related to the Otterpool Park proposal, went to Cabinet on 8 June 2016. The discussion was of a commercial nature.

 

It was resolved:

 

To receive and note report C/16/09.

 

To authorise the Corporate Director – Strategic Operations, in consultation with the Leader of the Council, to finalise the terms of and enter into a planning collaboration agreement with the owners of Folkestone Racecourse to regulate the working arrangements between the parties as land owners and promoters with an objective of securing a suitable outline planning permission for a new garden town.

 

To authorise the Corporate Director – Strategic Operations, in consultation with the Leader of the Council, to finalise the terms of and enter into any option agreements with other land owners within the area of search that are considered necessary to deliver the Councils ambition for a new garden town.

 

To note that a further, more detailed, development agreement is proposed between the Council and the owners of Folkestone Racecourse and to authorise the Corporate Director – Strategic Operations to negotiate that agreement in the best interests of the Council with further report being presented to Cabinet prior to the agreement being entered into.

 

To agree an initial landowner promoter budget in order to fund relevant activities of up to £1m in the first instance to be funded from the appropriate reserves with delegated authority to the Section 151 Officer in consultation with the Cabinet Member for Finance to approve the funding source.

 

Julia Wallace, Otterpool Park Project Manager for Masterplanning and Design, will give a summary presentation on this report.

Minutes:

Report C/16/09, which also related to the Otterpool Park proposal, went to

Cabinet on 8 June 2016. The discussion was of a commercial nature.

 

It was resolved:

1.         To receive and note report C/16/09.

2.         To authorise the Corporate Director – Strategic Operations, in

consultation with the Leader of the Council, to finalise the terms of and

enter into a planning collaboration agreement with the owners of

Folkestone Racecourse to regulate the working arrangements between

the parties as land owners and promoters with an objective of securing

a suitable outline planning permission for a new garden town.

3.         To authorise the Corporate Director – Strategic Operations, in

consultation with the Leader of the Council, to finalise the terms of and

enter into any option agreements with other land owners within the

area of search that are considered necessary to deliver the Councils

ambition for a new garden town.

4.         To note that a further, more detailed, development agreement is

proposed between the Council and the owners of Folkestone

Racecourse and to authorise the Corporate Director – Strategic

Operations to negotiate that agreement in the best interests of the

Council with further report being presented to Cabinet prior to the

agreement being entered into.

5.         To agree an initial landowner promoter budget in order to fund relevant

activities of up to £1m in the first instance to be funded from the

appropriate reserves with delegated authority to the Section 151 Officer

in consultation with the Cabinet Member for Finance to approve the

funding source.

 

Julia Wallace, Otterpool Park Project Manager for Masterplanning and

Design gave a presentation on this report. The following points were discussed:

 

·         Purpose of the report was to take actions as landowner in order to deliver a new garden town. These actions include entering a collaboration agreement with owners of Folkestone Racecourse, entering options agreements with other landowners and agreeing a budget for initial work.

·         Why promote a new garden community - as the landowner it allows the Council to retain control of a quality development meeting housing needs in a way that is planned, meeting corporate objectives such as health issues and economic growth.

·         Collaboration Agreement – an initial agreement to set out how the parties will work together, establish principles and objectives and agree to share appointment of consultants, setting out the intention to enter a development agreement.

·         Budget and financial implications – with an initial budget of £1M to cover options on land, appointment of consultants (this fee will be split with the owners of Folkestone Racecourse) and legal costs. It was agreed that as the project moves forward further financial costs will be required so a financial plan will be put in place.

 

Following the presentation members were given the opportunity to ask questions and a list of the issues raised are below:

 

Government Funding – funding from central government is already underway through the development process and further discussions are taking place.

 

Business Land – Significant land will be put aside for business  ...  view the full minutes text for item 10.