Agenda and minutes

Venue: Council Chamber, Civic Centre, Folkestone

Contact: Kate Clark 

No. Item


Appointment of chairman

The committee must appoint a parish councillor to chair the meeting.


Councillor Frank Hobbs was appointed Chairman of the meeting. 


Declarations of interest

Members of the Council should declare any interests which fall under the following categories*:

a) discloseable pecuniary interests (DPI)

b) other significant interests (OSI)

c) voluntary announcements of other interests



There were no declarations of interest. 



To receive the minutes of the meeting held on 11 January 2018.

Supporting documents:


The minutes of the meeting held on 11 January 2018 were submitted, approved and signed by the Chairman. 


Waste and Recycling Update

A presentation to be given by Mandy Pile, Waste Services Manager. 

Supporting documents:


A presentation (attached) was given by Mrs Mandy Pile, Waste Services Manager, Waste Manager for seven years and National Executive of the Local Authority Recycling Advisory Commission (LARAC). 

Points included:


·         Types of bins used and recycling stages explained; food waste broken down to produce biogas and bio-fertiliser; waste paper is sold; garden waste composted down to produce top soil. 

·         Approximately half a tonne of rubbish collected annually per household with contamination down from 20% to 8%.

·         Residents regularly encouraged to keep recycling

·         Waste contract with Veolia will end January 2021. 


Members asked the following questions which Mrs Pile gave answers:: 


·         Cost of transporting and treating garden waste.  These costs are minimal at approximately £10 per tonne to treat as opposed to £120 per tonne to burn.

·         Costs to residents of replacement bins.  Bins that are damaged due to wear and tear and replaced are paid for by residents.  Bins that are damaged by the crews are replaced free of charge. 

·         Collections for businesses.  There is a legal obligation to collect household waste however, this does not cover businesses, although enforcement of unauthorised dumping is the Council’s responsibility. 

·         Closure of Hawkinge Recycling Centre.  The  was a Kent County Council decision after consultation.   KCC recompense the District Council for ‘out of district tipping’ to Ashford and Dover.  

·         Size of bins and capacity.  This could, potentially, be looked at once the waste contract renewal date is reached. 


Mrs Pile advised members of a question that was posed at December 2017 Full Council meeting with regard to replacement bins.  Members asked that the question and response are included in these minutes. 


Question from Mr Southgate to Councillor Peall, Cabinet Member for the Environment


From 01/04/2017 to 20/11/2017, Shepway District Council, this council, received 744 reports of damaged bins all of which were listed as DAMAGED ON COLLECTION DAY. In November 2016, this council changed its rules and made the cost for repair and replacement of damaged bins the responsibility of the residents, irrespective of who caused the damage. Can the council clarify this position and explain why it feels Shepway householders should foot the bill for refuse bins damaged by the refuge provider, Veolia?




I thank Mr Southgate for his question as it allows me the opportunity to address some of the concerns and misconceptions about how the council’s fees and charges policy works with regard to the replacement of refuse bins.


The first point to make is that with an ageing bin stock, much of which is over seven or more years old and with over 50,000 properties serviced each week, the volumes of bins and containers recorded as ‘damaged’ are not exceptional and in most cases caused simply by age, weathering, wear and tear.


A second and critical point to make is the vast majority of the 744 bins and containers reported as lost or damaged in this period were in fact replaced free of charge to residents.


To explain further – the long standing council policy on fees and  ...  view the full minutes text for item 32.


Community Infrastructure Levy and s106 Agreements update

Report C/17/64 presented and agreed by Cabinet in December 2017 and report DCL/17/31 presented and agreed by the Planning and Licensing Committee are attached to this agenda. 

Supporting documents:


Report C/17/64 presented and agreed by Cabinet in December 2017 and

report DCL/17/31 presented and agreed by the Planning and Licensing

Committee were noted by members of this committee.    


Kent Minerals and Waste Consultation Plan

An update to be provided on behalf of Mr Adrian Tofts, Planning Policy Manager. 


Mrs Amandeep Khroud, Head of Democratic Services and Law, read out the following statement provided by Adrian Tofts, Planning Policy Manager as follows: 


The planning policy team are currently looking at this consultation and are putting together draft comments for sign-off by members and submission to Kent County Council.  Among the issues that the District Council is likely to highlight in its response are:


  • Several areas proposed in the consultation document at Dungeness directly border existing houses (people’s back gardens). A buffer zone needs to be provided to protect local residents’ amenity and health;
  • Some proposed areas are isolated from the main extraction areas, and it is not clear how the minerals will be transported to the processing plant or what the impacts will be on the local road network;
  • The proposed restoration use is for lakes, but it is not clear how flood risk and the water environment have been taken into account; and
  • It is not clear what assessments have been undertaken regarding the impacts of the proposals on European protected wildlife sites and the Site of Special Scientific Interest.


As Mrs Khroud was present for this meeting, members took the opportunity to talk about General Data Protection Regulations.


Every town and parish council will have to adhere to the new regulation which comes into force on 25 May 2018.  .  .