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Agenda and minutes

Venue: Council Chamber - Civic Centre Folkestone. View directions

Contact: Amanda Brooks 

Items
No. Item

43.

Declarations of Interest

Members of the Council should declare any interests which fall under the following categories:-

[Please see the end of the agenda for definitions*]

 

a)    disclosable pecuniary interests (DPI);

b)    other significant interests (OSI);

c)    voluntary announcements of other interests.

Minutes:

There were no declarations of interest.

44.

Minutes

To consider and approve, as a correct record, the minutes of the meeting held on 15 October 2014.

Supporting documents:

Minutes:

The minutes of the meeting held on 15 October 2014 were submitted, approved and signed by the Chairman as a correct record.

45.

General Fund Revenue and Capital Budget Monitoring, 2nd Quarter 2014/15 - Decision Number 14/041

Section A of report C/14/38 sets out a projected year end financial position on the General Fund for 2014/15, based on actuals to 31 July 2014. It identifies projected variances on the General Fund revenue outturn position for 2014/15 against the latest approved budget. It also recommends a virement of £100k from the in year net underspend to fund a study during the remainder of 2014/15 and 2015/16 to  examine the rationale and potential scope of economic development related activities within the vicinity of Junction 11 of the M20.

 

Section B of the report sets out a projected year end financial position on the General Fund capital programme for 2014/15. It identifies variances on planned capital expenditure for the General Fund based on data from 31 July 2014.

 

This issue was considered at a meeting of the Resources Scrutiny Committee held on 8 October 2014.

Supporting documents:

Minutes:

Section A of report C/14/38 set out a projected year-end financial position on the General Fund for 2014/15, based on actuals to 31 July 2014. It identified projected variances on the General Fund revenue outturn position for 2014/15 against the latest approved budget.  It also recommended a virement of £100k from the in-year net underspend to fund a study, during the remainder of 2014/15 and 2015/16, to examine the rationale and potential scope of economic development-related activities within the vicinity of Junction 11 of the M20.

 

Section B of the report set out a projected year-end financial position on the General Fund capital programme for 2014/15.  It identified variances on planned capital expenditure for the General Fund based on data from 31 July 2014.

 

The Resources Scrutiny Committee had considered this issue at a meeting held on 8 October 2014 and had resolved to receive and note draft Cabinet report C/14/38.

 

Proposed by Councillor Russell Tillson

Seconded by Councillor Alan Clifton-Holt

 

RESOLVED:

1.    To receive and note report C/14/38.

2.    To agree to the transfer of £100,000 from the Council’s 2014/15 revenue fund net underspend, from budget FL20 9221, Council Tax court cost income, to budget EC12 2602, Planning Policy professional advice and fees, to fund an economic development study in the vicinity of Junction 11 of the M20, as outlined in paragraph 3 of the report.

 

(Voting: For 10; Against 0; Abstentions 0)

 

Reason for Decisions:

In order to take appropriate action, if necessary, to deal with any variance from the approved budget.

46.

Housing Revenue Account, Revenue and Capital Budget Monitoring 2014/15 - 2nd Quarter - Decision Number 14/042

Report C/14/39 provides a projection of the end of year financial position for the Housing Revenue Account (HRA) revenue expenditure and Housing Revenue Account (HRA) capital programme, based on net expenditure to 31 July 2014.

 

This issue was considered at a meeting of the Resources Scrutiny Committee held on 8 October 2014.

Supporting documents:

Minutes:

Report C/14/39 provided a projection of the end-of-year financial position

for the Housing Revenue Account (HRA) revenue expenditure and Housing Revenue Account (HRA) capital programme, based on net expenditure to 31 July 2014.

 

The Resources Scrutiny Committee had considered this issue at a meeting held on 8 October 2014 and had resolved to receive and note draft Cabinet report C/14/39.

 

Proposed by Councillor Keren Belcourt

Seconded by Councillor Russell Tillson

 

RESOLVED:

To receive and note report C/14/39.

 

(Voting: For 10; Against 0; Abstentions 0)

 

Reason for decision:

Cabinet needs to be kept informed of the Housing Revenue Account position and take appropriate action to deal with any variance from the approved budget.

47.

Town and Parish Funding 2015/16 - Council Tax Reduction Scheme - Decision Number 14/047

Report C/14/44 recommends a scheme for providing grants to town and parish councils in 2015/16 towards the cost of council tax reduction scheme that falls on their tax base.

Supporting documents:

Minutes:

Report C/14/44 recommended a scheme for providing grants to town and

parish councils, in 2015/16, towards the cost of the council tax reduction scheme that falls on their tax base.

 

Proposed by Councillor Russell Tillson

Seconded by Councillor Keren Belcourt

 

RESOLVED:

1.    To receive and note report C/14/44.

2.    To approve that grant of £165,506 is paid to town and parish councils, in 2015/16, towards the cost of council tax reduction falling on their council tax base.

3.    To approve that the grant is paid to each town and parish council as shown in appendix 1.

 

(Voting: For 10; Against 0; Abstentions 0)

 

Reasons for decisions:

a)    It will provide funding certainty to towns and parishes for the financial year ahead.

b)    The impact can be built into the council’s planned budget for 2015/16.

48.

Medium Term Financial Strategy 2015/16 to 2019/20 - Decision Number 14/043

Report C/14/40 presents the Medium Term Financial Strategy (MTFS) which is the Council’s key financial planning document.  It puts the financial perspective on the council’s Corporate Plan priorities, expressing the aims and objectives of various plans and strategies in financial terms over the five year period ending 31st March 2020.  It covers both revenue and capital for the General Fund and the Housing Revenue Account.  Also included are the Council’s reserves policies.  The MTFS is a key element of sound corporate governance and financial management.

 

This issue will be considered at a meeting of the Resources Scrutiny Committee to be held on 12 November 2014.

Supporting documents:

Minutes:

Report C/14/40 presented the Medium Term Financial Strategy (MTFS), which is the Council’s key financial planning document.  It puts the financial perspective on the Council’s Corporate Plan priorities, expressing the aims and objectives of various plans and strategies in financial terms over the five year period ending 31March 2020. It covers both revenue and capital for the General Fund and the Housing Revenue Account. Also included are the Council’s reserves’ policies. The MTFS is a key element of sound corporate governance and financial management.

 

This issue was due to be considered at a meeting of the Resources Scrutiny

Committee to be held on 12 November 2014.

 

Proposed by Councillor David Monk

Seconded by Councillor Russell Tillson

 

RESOLVED:

1.    To receive and note report C/14/40.

2.    To recommend to Council that the Medium Term Financial Strategy, appended to the report, is adopted.

 

(Voting: For 10; Against 0; Abstentions 0)

 

Reasons for decisions:

a)    The MTFS is the Council’s key financial planning document.

b)    The strategy defines the financial resources needed to deliver the Council’s corporate objectives and priorities and covers the financial implications of other key strategies.

c)    The Council needs to be able to carry out an early assessment of the financial implications of its approved policies and strategies, and also external financial pressures facing the authority, to ensure that it has robust budgeting and remains financially viable.

49.

DCLG Recycling Reward Scheme Funding Application - Decision Number 14/053

Report C/14/48 seeks agreement to making an application for funding from the DCLG recycling reward scheme to support the introduction of a community reward scheme and of a recycle on the go / take back scheme.

Supporting documents:

Minutes:

Report C/14/48 sought agreement to making an application for funding, from

the DCLG recycling reward scheme, to support the introduction of a community reward scheme and a recycle on the go / take back scheme.

 

Proposed by Councillor Rory Love

Seconded by Councillor Robert Bliss

 

RESOLVED:

1.    To receive and note report C/14/48.

2.    To confirm agreement to the submission of an application for funding, from the DCLG recycling reward scheme, for the creation of a community reward scheme and a recycle on the go / take back scheme,  in partnership with Dover District Council.

 

(Voting: For 10; Against 0; Abstentions 0)

 

Reason for decisions:

If the bid is successful, the DCLG funding will allow the Council to improve services to customers and further raise the Council’s recycling performance.

50.

Budget Strategy 2015/16 - Decision Number 14/044

Report C/14/41 presents the Budget Strategy for 2015/16 which sets out the timetable for preparing the budget, an overview of the current financial issues and the latest projected position. General Fund revenue growth proposals are also set out for approval.

Supporting documents:

Minutes:

Report C/14/41 presented the Budget Strategy for 2015/16, which set out

the timetable for preparing the budget, an overview of the current financial

issues and the latest projected position. General Fund revenue growth

proposals were also set out for approval.

 

Proposed by Councillor David Monk

Seconded by Councillor Russell Tillson

 

RESOLVED:

1.    To receive and note report C/14/41.

2.    To approve the Budget Strategy for 2015/16 set out in this report.

3.    To approve the General Fund revenue growth proposals for 2015/16 shown at appendix 1.

 

(Voting: For 10; Against 0; Abstentions 0)

 

Reasons for decisions:

a)    The Budget Strategy will assist in providing the framework within which the detailed budget is compiled.

b)    A strategy needs to be agreed that will support the delivery of the Medium Term Financial Strategy.

c)    The Council’s constitution requires approval of such a strategy at least two months in advance of the budget being set.

51.

Fees and Charges 2015/16 - Decision Number 14/045

Report C/14/42 outlines the suggested fees and charges for the General Fund and Housing Revenue Account for 2015/16. The proposed fees and charges are generally consistent with the Fees and Charges Strategy that was considered by Cabinet on 8 September 2010, allowing for a small number of minor revisions that were approved last year (Cabinet report C/12/35 refers).

 

Supporting documents:

Minutes:

Report C/14/42 outlined the suggested fees and charges for the General

Fund and Housing Revenue Account for 2015/16. The proposed fees and

charges are generally consistent with the Fees and Charges Strategy that

was considered by Cabinet on 8 September 2010, allowing for a small

number of minor revisions that were approved last year (Cabinet report

C/12/35 refers).

 

On proposing the recommendations in the report, Councillor Tillson wished to make an amendment to remove the proposed increase to the credit card surcharge of 1.8%, as referred to in paragraph 2.6.7 of the report and outlined in Appendix 2, thus keeping the surcharge at 1.5%.

 

Proposed by Councillor Russell Tillson

Seconded by Councillor Rory Love

 

RESOLVED:

1.    To receive and note report C/14/42.

2.    To approve the changes to the Fees and Charges strategy, as

detailed at Appendix 1

3.    To approve the 2015/16 fees and charges, including a new charge, which are set at the discretion of the Council, for the General Fund and Housing Revenue Account, as outlined at Appendix 2, the car parking charges at Appendix 3, the statutory charges subject to discretionary charges at Appendix 4 and to note the statutory charges at Appendix 5.

4.    To remove the proposed increase to the credit card surcharge of 1.8%, as referred to in paragraph 2.6.7 of the report and outlined in Appendix 2, thus keeping the surcharge at 1.5%.

5.    To acknowledge the new charges under consideration (as per paragraph 2.3) and to note that a further report will be submitted to Cabinet on 17 December with the findings of this review.

 

 (Voting: For 10; Against 0; Abstentions 0)

 

Reasons for decisions:

a)    The proposed fees and charges will provide income to the Council and early projections are incorporated within the Medium Term Financial projections.

b)    Approval of the detailed fees and charges will contribute towards reaching the Council’s overall budget objectives.

c)    To take effect from 1 April 2015, a sufficient lead in period is required for public consultation, where appropriate.